We are Splice. We’re passionate problem solvers who focus on providing our clients with the experience and flexibility to deliver the right solution for every single challenge. Splice is the professional services division of One Workplace, providing FF&E project integration, post-occupancy and MAC management services acting on behalf of the client. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it’s time to expand our team.

Position Overview:

This position is accountable for developing the scope and schedule for internal move projects, customer satisfaction, move communication, as well as transparency and reconciliation of costs associated with all move-related activities.

Essential Functions- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Ensure all activities are performed in a manner consistent with documented processes and in accordance with Splice / client’s policies and procedures.
• Ensure move manual is in place and updated (on account).
• Provide a single point of contact for all project activities for client, regularly update client with updates to scope, schedule, and budget as necessary.
• Facilitate and document project meetings with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned.
• Participate in planning meetings hosted by the client, Occupancy Planning and other key stakeholders.
• Develop and implement relocation project plan and budget through collaboration with the facility manager, project manager and construction manager.
• Manage supporting suppliers (technology, telephony, furniture, etc.).
• Develop and deliver required project specific reporting, and surveys.
• Coordinate schedule, budget and scope as necessary with various service providers (IT, VTS, Construction and Furniture Installation contractor, etc.).
• Determine the pricing for any non-baseline work requested (i.e. construction-related needs, furniture reconfigurations, people relocations that exceed baseline parameters, etc.).
• Provide move signage, general move directions, and be present on campus or at the move site, available to answer questions, organize move orientations, and resolve post-move issues.
• Estimate proposal pricing as it relates to man hour assignments per specific project sub-task or price whole project depending on size.
• Participate in presentation interviews, convey key points and answer potential client questions.

Knowledge, Skills and Abilities

• Associates or bachelor’s degree strongly preferred
• 2-4 years of facility move, corporate move or related experience
• Strong organizational and presentation skills
• Excellent written and verbal skills

Computer Skills

• Proficient in Microsoft applications: Word and Excel

Personal Competencies 

Execution. Drives scope development and management.  Develops and manages project budgets, schedules, and timelines.  Employs strong organizational skills.  Incorporates time management principles into the work flow.  Integrates ongoing risk management trade-offs.

Customer Focused: Gains insight into customer needs.  Identifies opportunities that benefit the customer.  Builds and delivers solutions that meet customer expectations.  Establishes and maintains effective customer relationships.

Communications. Conveys information to all key stakeholders in both written and verbal formats.  Determines and utilizes the appropriate communication channels.  Infers meaningful insights from a collection of data.  Employs active listening.  Prepares and delivers presentations. Dedication and commitment to promote diversity, multiculturalism, and inclusion in all work activities. Collaborate in diverse teams to foster productive outcomes.

Strategy Development. Understands the impact of a project directly to and across various functions.  Understands the impact of a project to the overall business. Integrates business goals into the project scope and deliverables. Develops metrics to track progress towards goals. Understands project and organizational dependencies.

Technical Competence.  Understands and integrates appropriate project management tools and processes.  Applies/obtains the necessary requisite subject matter expertise (SME).

Decision Quality: Makes sound decisions, even in the absence of complete information.  Relies on a mixture of analysis, wisdom, experience and judgment when making decisions.  Considers all relevant factors and uses appropriate decision-making criteria and principles. 

Planning & Prioritization.  Anticipates and adjusts effective contingency plans. Understands when to escalate concerns and issues utilizing well thought out alternatives and contingency plans. Identifies and seizes opportunities and displays a can-do attitude in good and bad times.  Steps up to handle tough issues. Able to proactively prioritize and plan for various scenarios and deals constructively with problems that do not have clear solutions or outcomes.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Physical Demands & Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.